Cloud Migrations

Managed data and system migrations

How we can help with your migration

Manage Protect has years of experience in helping our partners move from existing services – often from multiple, disparate platforms – to our Manage Protect cloud services.

Hosted Exchange migrations
Email migrations
File server data migrations
Email backup migrations

Call us for a custom assessment of how we can help move legacy or orphan services to our more robust and modern offerings. and integrate these into your tech stack.

Managed Migrations

Experience Reduces Risk

Manage Protect has a deep understanding of cloud and on-premise technology, combined with tools to configure and successfully migrate client data and metadata from one platform to another.

Our proven, rigorous approach and wealth of experience means we anticipate and address issues well before any problems arise.

SECURELY MIGRATE CLOUD DATA

Manage Protect offers the following cloud migrations

Hosted Exchange Migration

On-premises Exchange servers, Microsoft 365, other Hosted Exchange providers, Gmail, Groupwise, IMAP/POP, PST files, migrate to Hosted Exchange.

Email Filtering Migration

Including but not limited to Proofpoint, Exchange Defender, Barracuda, Sophos, Spam Titan, Mimecast, MailGuard and others.

Archiving Migration

Including but not limited to Raw EML files, PST files, existing Exchange servers, Barracuda, Sonian Networks and others.

File Server Data Migration

Transition securely from office file servers to the cloud securely and with minimal disruption to the end customer.

Email Backup Migration

Consolidate, secure and back up email data and ensure it is searchable + accessible through our secure cloud file backup solutions.

Your partner for stress free migrations

Experience the confidence of secure, managed cloud migrations with Manage Protect. Get in touch today.

FAQs

Practical answers to your inquiries about orchestrating cloud migrations – from planning to execution strategies and post-migration optimisation with Manage Protect.

1. What information is required to plan a migration?

To define scope you’ll need:

Mailbox inventory – total number of user mailboxes, shared mailboxes, resource mailboxes and any archive or delegated mailboxes.
Data volume – total size of mailboxes and any associated PSTs or archives (often broken out by department or user group).
Data types – email, calendar items, contacts, public folders, OneDrive/SharePoint sites, file shares, and any third-party archives.
Special-case items – legal hold mailboxes, large public folder hierarchies, legacy on-premises archives, or encrypted items.

Use automated discovery tools (e.g. native Microsoft 365 reporting, third-party audit scripts) to gather accurate counts and sizes before sizing your migration bandwidth and timeline.

2. How will you ensure data integrity, security, and compliance during the migration?

Encryption In-Transit & At-Rest

Enable TLS/SSL or SSH tunnels on all migration conduits.
Confirm any interim storage (staging VMs, file shares) is encrypted.

Audit & Logging

Capture detailed logs of every mailbox session, item count, and any errors.
Retain logs for your required compliance window (e.g. 1–7 years).

Regulatory Controls

Ensure chain-of-custody documentation if dealing with regulated data (HIPAA, GDPR, FINRA).
Validate that no personal data is exposed to unauthorized systems or personnel.

Manage Protect will document your security plan up front, run a pilot to prove end-to-end encryption and logging, then get stakeholder sign-off before full cut-over.

3. What’s the expected migration timeline and acceptable downtime window?

Assessment & Planning (1–3 weeks) – Discovery, stakeholder interviews, pilot design.
Pilot Phase (1 week) – Migrate a small group (5–10 “typical” users), validate user experience and performance.
Staged Migration (2–6 weeks) – Migrate in waves (e.g. by department or geographic site), with communication at least one week prior to each wave.
Final Cut-over (Weekend/Off-Hours) – Plan for the shortest possible mail-flow freeze (often 1–2 hours), with clear rollback triggers.

We will agree on “blackout windows” in advance (e.g. Friday 8 PM to Saturday 2 AM) and build in buffer days for unexpected delays.

4. How will user accounts and permissions be preserved (or transformed)?

Identity Sync & Mapping

If on-premises to cloud: use Azure AD Connect to sync UPNs, objectGUIDs, group memberships, and password hashes (hybrid).
For cross-tenant or tenant-to-tenant: map source UPNs to target UPNs and ensure no UPN conflicts.

Permissions & Delegations

Export mailbox folder permissions, calendar sharing, and delegate authorizations; import them in the target.
Recreate distribution lists, dynamic groups, and security groups via scripts or CSV import.

5. What is your rollback and post-migration validation strategy?

Rollback Plan

Keep source mailboxes writable until all sign-off criteria are met.
Document a clear “stop-gap” – e.g. re-point MX back to source, re-enable existing connectors.

Validation & UAT

Run item-count and size reconciliation reports between source and target.
Have a representative set of users perform sanity checks: send/receive, calendar invites, access shared folders.

Support & Handoff

Provide a “day 0–7” hypercare window with dedicated support channels.
Produce a migration “runbook” and knowledge-base articles covering common post-migration tasks (e.g. re-configuring mobile devices, updating Outlook profiles).

We will only decommission the legacy system when all data is verified, business stakeholders sign off, and your support SLA period has closed.

How Can We Help?